There is no questioning about the effectiveness and impact of virtual employees in todayâ€™s market but also the great save it comes with to the benefit. They bring economic advantage, managerial advantage, time and space advantage and so on as discussed in the article â€śWhy Hire Virtual Employee and How to Hire Virtual Employeeâ€ť. However, the fact that the Virtual Employees work far or simply away from the workplace makes it relatively harder to monitor and therefore brings the challenges which you are not used to encountering in a normal office working environment. However, you can still get the best out of your virtual employees by putting in some efforts and applying the tips for effective management of your virtual employees as discussed below.
This is to mean that since the virtual employees are working far away from the workplace or from your presence, the communication has to be increased even more than it is with the workplace employees. As the saying goes, â€śOut of sight, out of mindâ€ť which means; that which is not seen cannot be focused on or can be easily forgotten. Therefore, maintain the communication even daily greetings such as hallo in the mornings and asking about on-goings and weekly follow up report should be enough to strengthen the communication. The further the virtual employee is, the more the necessary the communication is.
Nowadays everything is easier with technology where virtual employees can be included in the meeting through e-conferencing. It is always a good idea to spend a good amount of money and get high-quality appliances like speakers, speakerphone and pc camera which will enable every member to clearly hear, be heard and be seen by everyone in the conference room. The platforms that could be used for video conferencing are skype, google hangouts and more which are available online; they are easy to install and use and leaves no space for reasons of anyone to miss the meeting regardless of where they are.
Having the co-workers meeting and getting to know each other at the workplace creates a strong bond between them which always help in cooperation during working in turn, yielding to better results. However, the absence of virtual employees at workplace hinders this crucial process and therefore holding the off-work meetups will cover for it as all the workers, even the virtual employees will be there and people will get to know more about their colleagues which will make them workers but also friends. By so doing, you can be expecting more from your employees and virtual employees as individuals and as a cooperating team.
The fact that your virtual employees are not working in the office makes it almost impossible to adhere to all the rules and regulations set in the office. They work in casual conditions all the time; that can be at home, at a coffee shop or even in the evening when no one is at work in the office and therefore becomes hard to sync. Putting forward your expectations clearly to them clarifies all the possible misunderstandingâ€”for example, deliver daily reports, cover some specific amount of work in a specified amount of time, work during working hours, always being available when neededâ€”as it also tells them what is expected from them.
When your employees do fruitful things to your companyâ€”including the virtual employeesâ€”need to be recognized and rewarded anyhow you can. By taking the time to reward them and widely spreading success throughout the company so everyone knows will boost their morale and working motivation. In case you cannot invite your virtual employees to the office for recognition, you can send them small gifts which will show appreciation such as a simple thank you note with a recognition gift such as gift cards or any other equivalent commodity. This always shows how much you value their work and how important it is for the company.
By following and executing the shared tips above on how to get the most out of your virtual employees, you will always like it by how much they can offer for you. UIZ offers virtual employees for your company in many departments seen in the virtual employee page of our website. To contact us and make an inquiry, you can use the contact form on our website or call us at â€‹+49-30-20679115.