There is no questioning about the effectiveness and impact of virtual employees in today’s market. They bring advantage in economic, managerial, time, save up space and so on as discussed in the article “Why Hire Virtual Employee and How to Hire Virtual Employee”. However, the fact that Virtual Employees work remotely makes it relatively harder to monitor. It brings challenges which you are not used to encountering in a normal office working environment. However, you can still get the best out of your virtual employees by putting in some efforts and applying the tips for effective management as discussed below.
Virtual employees work far away from your presence. This means communication needs to be increased compared to workplace employees. As the saying goes, “Out of sight, out of mind” which means; that which is not seen cannot be focused on or can be easily forgotten. Even daily morning greetings such as hello should be enough to strengthen communication. Also, ask about on-goings and non-related work stuff to keep everything interesting. The further the virtual employee is, the more necessary the communication.
Nowadays everything is easier with technology. Virtual employees can be included in the meeting through e-conferencing. It is always a good idea to invest in high-quality appliances like speakers, speakerphone and pc camera. This will enable every member to clearly hear, be heard and be seen by everyone in the conference room. The platforms that could be used for video conferencing are skype, google hangouts and more which are available online. They're easy to install, to use, and leaves no room for reasons of anyone missing the meeting regardless of where they are.
Having co-workers meeting and getting to know each other at the workplace creates a strong bond between them which always help in cooperation during working in turn, yielding to better results. However, the absence of virtual employees at workplace hinders this crucial process and therefore holding the off-work meetups will cover for it as all the workers, even the virtual employees will be there and people will get to know more about their colleagues which will make them workers but also friends. By doing so, you can expect more from your employees as individuals and as a cooperating team.
Their absence makes it almost impossible to adhere to rules and regulations set in the office. They work in casual conditions all the time; that can be at home, at a coffee shop or even in the evening when no one is at work in the office and therefore becomes hard to sync. Putting forward your expectations clearly to them clarifies all the possible misunderstanding—for example, deliver daily reports, cover some specific amount of work in a specified amount of time, work during working hours, always being available when needed. This also tells them what is expected from them.
When your employees do fruitful things to your company—including the virtual employees—try to recognize and reward them anyhow you can. If inviting your them to the office is not possible, send them small gifts to show appreciation. This can be a simple thank you note, a gift card or any other equivalent commodity. This always shows how much you value their work and how important it is for the company. Keeping everyone motivated and mentally healthy is always good for the company.
By following and executing the shared tips above on how to get the most out of your virtual employees, you will always like it by how much they can offer for you. UIZ offers virtual employees for your company in many departments seen in the virtual employee page of our website. To contact us and make an inquiry, you can use the contact form on our website or call us at +49-30-20679115.